Skip to main content.

UK Shared Business Services: UKSBS PR19090 Test Facility Optical Windows and Flanges

  UK Shared Business Services is using Delta eSourcing to run this tender exercise

Notice Summary
Title: UKSBS PR19090 Test Facility Optical Windows and Flanges
Notice type: Contract Notice
Authority: UK Shared Business Services
Nature of contract: Supplies
Procedure: Open
Short Description: The Contracting Authority, UK Research and Innovation (UKRI), have a requirement that shall be delivered to their site at Science and Technology Facilities Council (STFC), Rutherford Appleton Laboratory (RAL) near Oxford. The requirement is the provision of 4-off ISO-K 500 flanges and 6 completed window assemblies. These are to be delivered specifically to the RAL Space Department for their 5m diameter Thermal Vacuum Chamber. The windows are divided into two types: 3-off Alignment Windows and 3-off Optical Windows. The specification is for a total of six window assemblies to be manufactured and tested (four windows intended to be used for the test at RAL Space and two spares) and four ISO-K 500 flanges (no spares required). All flanges have a unique window position. The windows must be delivered to RAL Space, installed within the flange and fully tested as outlined within the specification. The spare assemblies must be fully assembled.
Published: 14/10/2019 13:01

View Full Notice

UK-Swindon: Optical instruments.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research and Innovation
             Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 1793867133, Email: majorprojects@uksbs.co.uk
             Main Address: https://www.ukri.org/
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instruments./Q2D9E7PXTZ
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKSBS PR19090 Test Facility Optical Windows and Flanges       
      Reference Number: UKSBS PR19090
      II.1.2) Main CPV Code:
      38600000 - Optical instruments.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The Contracting Authority, UK Research and Innovation (UKRI), have a requirement that shall be delivered to their site at Science and Technology Facilities Council (STFC), Rutherford Appleton Laboratory (RAL) near Oxford.

The requirement is the provision of 4-off ISO-K 500 flanges and 6 completed window assemblies. These are to be delivered specifically to the RAL Space Department for their 5m diameter Thermal Vacuum Chamber.

The windows are divided into two types: 3-off Alignment Windows and 3-off Optical Windows. The specification is for a total of six window assemblies to be manufactured and tested (four windows intended to be used for the test at RAL Space and two spares) and four ISO-K 500 flanges (no spares required). All flanges have a unique window position. The windows must be delivered to RAL Space, installed within the flange and fully tested as outlined within the specification. The spare assemblies must be fully assembled.       
      II.1.5) Estimated total value:
      Value excluding VAT: 300,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ14 Oxfordshire
      
      II.2.4) Description of procurement: The Contracting Authority, UK Research and Innovation (UKRI), have a requirement that shall be delivered to their site at Science and Technology Facilities Council (STFC), Rutherford Appleton Laboratory (RAL) near Oxford.

The requirement is the provision of 4-off ISO-K 500 flanges and 6 completed window assemblies. These are to be delivered specifically to the RAL Space Department for their 5m diameter Thermal Vacuum Chamber.

The windows are divided into two types: 3-off Alignment Windows and 3-off Optical Windows. The specification is for a total of six window assemblies to be manufactured and tested (four windows intended to be used for the test at RAL Space and two spares) and four ISO-K 500 flanges (no spares required). All flanges have a unique window position. The windows must be delivered to RAL Space, installed within the flange and fully tested as outlined within the specification. The spare assemblies must be fully assembled.

Completion of the requirement must be undertaken within 44 weeks, from commencement of contract, however earlier deliver would be of benefit to the Contracting Authority.

Please refer to the specification and tender documents for the full requirement.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). The contracting authority shall utilise the Delta eSourcing Procurement Tool available at https://uksbs.delta-esourcing.com/ to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 08452707050.Please utilise the messaging system within the e-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at https://uksbs.delta-esourcing.com/
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 85
                        
            Cost criterion - Name: Price / Weighting: 15
                              
      II.2.6) Estimated value:
      Value excluding VAT: 300,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in days: 308       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/11/2019 Time: 11:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 20/11/2019
         Time: 11:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://uksbs.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instruments./Q2D9E7PXTZ

To respond to this opportunity, please click here:
https://uksbs.delta-esourcing.com/respond/Q2D9E7PXTZ
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Shared Business Services Ltd
       Polaris House, North Star Avenue, Swindon, SN2 1FF, United Kingdom
       Tel. +44 179376000, Email: policy@uksbs.co.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          UK Shared Services Ltd
       Polaris House, North Star Avenue, Swindon, SN2 1FF, United Kingdom
       Tel. +44 179376000, Email: policy@uksbs.co.uk
   VI.5) Date Of Dispatch Of This Notice: 14/10/2019

Annex A


View any Notice Addenda

View Award Notice

UK-Swindon: Optical instruments.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1793867133, Email: majorprojects@uksbs.co.uk
       Main Address: https://www.ukri.org/
       NUTS Code: UKK14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Science Research and Innovation

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UKSBS PR19090 Test Facility Optical Windows and Flanges            
      Reference number: UKSBS PR19090

      II.1.2) Main CPV code:
         38600000 - Optical instruments.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The Contracting Authority, UK Research and Innovation (UKRI), have a requirement that shall be delivered to their site at Science and Technology Facilities Council (STFC), Rutherford Appleton Laboratory (RAL) near Oxford.

The requirement is the provision of 4-off ISO-K 500 flanges and 6 completed window assemblies. These are to be delivered specifically to the RAL Space Department for their 5m diameter Thermal Vacuum Chamber.

The windows are divided into two types: 3-off Alignment Windows and 3-off Optical Windows. The specification is for a total of six window assemblies to be manufactured and tested (four windows intended to be used for the test at RAL Space and two spares) and four ISO-K 500 flanges (no spares required). All flanges have a unique window position. The windows must be delivered to RAL Space, installed within the flange and fully tested as outlined within the specification. The spare assemblies must be fully assembled.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 266,100.24
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: The Contracting Authority, UK Research and Innovation (UKRI), have a requirement that shall be delivered to their site at Science and Technology Facilities Council (STFC), Rutherford Appleton Laboratory (RAL) near Oxford.

The requirement is the provision of 4-off ISO-K 500 flanges and 6 completed window assemblies. These are to be delivered specifically to the RAL Space Department for their 5m diameter Thermal Vacuum Chamber.

The windows are divided into two types: 3-off Alignment Windows and 3-off Optical Windows. The specification is for a total of six window assemblies to be manufactured and tested (four windows intended to be used for the test at RAL Space and two spares) and four ISO-K 500 flanges (no spares required). All flanges have a unique window position. The windows must be delivered to RAL Space, installed within the flange and fully tested as outlined within the specification. The spare assemblies must be fully assembled.

Completion of the requirement must be undertaken within 44 weeks, from commencement of contract, however earlier deliver would be of benefit to the Contracting Authority.

Please refer to the specification and tender documents for the full requirement.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). The contracting authority shall utilise the Delta eSourcing Procurement Tool available at https://uksbs.delta-esourcing.com/ to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 08452707050.Please utilise the messaging system within the e-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at https://uksbs.delta-esourcing.com/

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 85
                  
      Cost criterion - Name: Price / Weighting: 15
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: PR19090    
   Lot Number: Not Provided    
   Title: UKSBS PR19090 Test Facility Optical Windows and Flanges

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 23/12/2019

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             AEON Engineering Ltd
             The Old Police Station, Water Street, Newcastle-under-Lyme, ST5 1HN, United Kingdom
             NUTS Code: UKG2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 266,100.24
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://uksbs.delta-esourcing.com/delta/viewNotice.html?noticeId=464302541

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Shared Business Services Ltd
          Polaris House, North Star Avenue, Swindon, SN2 1FF, United Kingdom
          Tel. +44 179376000, Email: policy@uksbs.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          UK Shared Services Ltd
          Polaris House, North Star Avenue, Swindon, SN2 1FF, United Kingdom
          Tel. +44 179376000, Email: policy@uksbs.co.uk

   VI.5) Date of dispatch of this notice: 15/01/2020